Vendor emails, timelines, seating charts, budgets, and social posts. The admin behind every wedding takes more time than the event itself.

Between vendor emails, timeline updates, seating charts, budget tracking, and the constant back-and-forth with couples, the behind-the-scenes work of wedding planning easily swallows entire days. Most of those tasks follow the same patterns from one event to the next, and that repetition is exactly where AI can take over.

AI can draft vendor messages in seconds, generate day-of timelines, sort seating arrangements, and plan your social media content weeks ahead. This course teaches you exactly how to put these tools to work on the admin that eats your time, so you can take on more clients without burning out.

7 hrs
Saved per week on vendor coordination
2 min
To draft a timeline or vendor email
18+
Wedding planner prompt templates

What You'll Learn

Draft vendor outreach emails and negotiation talking points in seconds
Generate detailed day-of timelines from a short event brief
Sort seating arrangements using guest data instead of sticky notes
Create a full social media content calendar for every wedding you plan
Track and adjust budgets without drowning in spreadsheets
Build proposal documents and client presentations in minutes

Course Curriculum

4 units + 2 optional add-ons · ~25 hours · Certificate included

Foundation

AI Foundations for Wedding Planners

  • Set up AI tools and write wedding-specific prompts that save time immediately
  • Understand how AI integrates into your planning workflow without replacing your style
  • Draft client consultation notes and follow-up emails in minutes
  • Build reusable prompt templates you can use on every wedding
Core Skill

Vendor Coordination, Timelines and Contracts

  • Draft vendor outreach emails and negotiation talking points with AI
  • Generate detailed day-of timelines from event briefs and vendor confirmations
  • Review and summarize vendor contracts to catch key terms fast
  • Create checklists for multi-vendor events that keep everyone on track
Productivity

Budgets, Seating Charts and Design Boards

  • Track and adjust wedding budgets with AI so nothing goes over without warning
  • Sort seating arrangements using guest data, relationships, and preferences
  • Generate mood board descriptions and design direction from client conversations
  • Build proposal documents and presentations that win clients
Advanced

Marketing, Social Media and Client Experience

  • Create social media content calendars that showcase your work consistently
  • Write Instagram captions, blog posts, and website copy that attract ideal clients
  • Draft review requests and post-wedding follow-up sequences automatically
  • Build AI workflows for client onboarding and marketing that run on autopilot
Optional Add-On

2 Add-On Units

Take your skills further with these optional add-on units, available to add during checkout.

Add-On

Master the Art of Prompting

Advanced prompting techniques: chain-of-thought, role-based prompts, few-shot examples, and strategies for getting consistent, high-quality output every time.

Add-On

Everyday AI in Action

Real-world workflows and case studies showing how professionals use AI daily. Includes copy-and-paste prompt templates for the 20 most common tasks.

What Students Say

Y. Huerta
Wedding Planner, Scottsdale
★★★★★
"I was spending every evening after a wedding doing follow-ups and vendor thank-yous. After this course, I batch all of that in 20 minutes. I took on three extra weddings this season because I had the time."
D. Luzzi
Wedding Coordinator, Nashville
★★★★★
"I found the training extremely informative. The timeline and vendor coordination unit changed everything for me. I generate day-of timelines in minutes now instead of spending an entire afternoon on them."
S. Bernier
Event Designer, Montreal
★★★★★
"I valued learning how to create effective prompts with clear constraints. The social media unit helped me build a content system that runs itself. My Instagram engagement doubled in the first month."
"The average wedding planner spends over 500 hours per year on admin tasks that AI can now handle in a fraction of the time."
Event professionals who use AI tools report saving 10 or more hours per week on communication, planning, and content creation.

How AI Changes Wedding Planning

Before AI
  • Vendor emails written from scratch daily
  • Timelines built manually in spreadsheets
  • Seating charts shuffled for hours
  • Social posts created at the last minute
  • Budget updates take all afternoon
After This Course
  • Vendor messages drafted in seconds
  • Day-of timelines generated in minutes
  • Seating arrangements sorted fast
  • Social content planned weeks ahead
  • Budgets tracked and updated quickly

Frequently Asked Questions

Do I need any AI experience to take this course?

None at all. Unit 1 starts from scratch, walks you through setting up your AI tools, and has you writing effective prompts within the first hour. If you can send an email, you can start using these tools on your very next event.

Which AI tools will I use?

The course teaches techniques that work across ChatGPT, Claude, Gemini, and other major AI tools. A free account on any of these platforms is all you need. No paid subscriptions required.

Does this work for solo planners and large firms?

Yes. Whether you're a solo planner running your own business, a coordinator at a larger firm, or a day-of specialist juggling dozens of moving parts, the AI techniques adapt to your workflow and event volume.

How long will it take me to finish?

Most students complete the course in 2 to 4 weeks, studying a few hours per week. The course is fully self-paced with no deadlines, and you keep lifetime access to all materials.

What if the course is not right for me?

Every course is backed by a 30-day money-back guarantee. If you don't see results, we'll refund your payment within one business day. No questions asked.

Will I get a certificate?

Yes. After completing the course, you take a short online exam. Pass it and you receive a Certificate of Completion from the Workplace AI Institute that you can share with employers or add to LinkedIn.

Earn Your Certificate

Next, you'll take a quick & easy online exam to earn your Certificate of Completion from the Workplace AI Institute.

  • Take the exam online, at your own pace
  • 99% pass rate with course preparation
  • Share your certificate on LinkedIn
  • Retake the exam if needed, at no cost

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