Y. Huerta
Event Planner, Las Vegas
★★★★★
"I used to spend an entire day writing RFPs for a single event. After this course, I draft them in 30 minutes and spend the rest of that time on vendor negotiations. It completely changed my workflow."
AI for Event Planners Course
Plan better events in less time, even when the budget is tight and the deadline is tighter.
- Four Units with Lifetime Access
- Online Exam · 99% Pass Rate
- 100% Money-Back Guarantee
- Self-Paced Online Learning
- Instant Access to Materials
- Payment Plans Available
Employees at top companies are mastering AI skills with the Workplace AI Institute
RFPs, vendor emails, timelines, session descriptions, and attendee follow-ups. The admin side of events never stops.
Between venue comparisons, RFP drafts, attendee emails, session descriptions, speaker bios, and follow-ups, the behind-the-scenes work of event planning easily swallows entire days. The creative and strategic work that makes events memorable gets squeezed into whatever time is left.
AI can produce RFP drafts in minutes, write session descriptions from brief agendas, answer attendee questions around the clock, and build personalized follow-up emails by segment. This course teaches you exactly how, step by step, with no technical background required.
8 hrs
Saved per week on event logistics
2 min
To draft a vendor RFP or timeline
20+
Event planning prompt templates
What You'll Learn
Draft venue RFPs from a short brief in minutes instead of hours
Generate vendor shortlists and comparison reports automatically
Write promotional emails, session descriptions, and social posts at scale
Build cost forecasts from historical data and current market rates
Set up AI chatbots that answer attendee questions before and during events
Create personalized post-event follow-ups and survey sequences by segment
Course Curriculum
Foundation
Getting Started with AI in Event Planning
- Understand AI's realistic capabilities and limitations for event professionals
- Set up your first AI tools and write prompts for event planning scenarios
- Know the risks including inaccurate output and attendee data privacy
- See how working event planners are already using AI to save hours per event
Core Skill
AI for Venue Sourcing, Budgeting and Logistics
- Find and compare venues faster using AI-powered matching and research
- Generate RFP drafts and preliminary contract clauses in minutes
- Build cost forecasts from historical data and current market rates
- Coordinate catering, AV, and transportation logistics with AI support
Productivity
AI for Event Marketing and Attendee Communication
- Write promotional emails, session descriptions, and social posts at scale
- Set up AI chatbots to handle attendee questions before and during events
- Personalize attendee communications by segment for higher engagement
- Automate post-event follow-ups, surveys, and thank-you messages
Advanced
Building Connected AI Workflows for Events
- Link AI tools into end-to-end planning workflows that save time on every event
- Measure real time and cost savings from your AI adoption
- Handle attendee data responsibly and meet GDPR requirements
- Avoid common mistakes like over-reliance on AI for client-facing decisions
Optional Add-On
2 Add-On Units
Take your skills further with these optional add-on units, available to add during checkout.
Add-On
Master the Art of Prompting
Advanced prompting techniques: chain-of-thought, role-based prompts, few-shot examples, and strategies for getting consistent, high-quality output every time.
Add-On
Everyday AI in Action
Real-world workflows and case studies showing how professionals use AI daily. Includes copy-and-paste prompt templates for the 20 most common tasks.
What Students Say
D. Luzzi
Conference Coordinator, Orlando
★★★★★
"I found the training extremely informative. The marketing and communication unit taught me how to batch session descriptions and attendee emails. I saved over 10 hours on our last conference."
S. Bernier
Meeting Planner, Ottawa
★★★★★
"I valued learning how to create effective prompts with clear constraints. The budget forecasting section was exactly what I needed. It has significantly increased my confidence in applying AI to every stage of event planning."
"Event planners using AI for proposals and logistics report saving 10+ hours per event on admin tasks alone."
The global event technology market is expected to exceed $36 billion within the next few years, with AI-powered tools driving much of that growth.
How AI Changes Event Planning
Before AI
- Writing RFPs and proposals from scratch
- Vendor research across dozens of tabs
- Timelines updated manually every day
- Post-event reports built from memory
- Budgets tracked in messy spreadsheets
After This Course
- RFPs drafted from short briefs
- Vendor shortlists generated in minutes
- Timelines updated automatically
- Reports built with data-backed insights
- Budgets tracked and forecasted by AI
Frequently Asked Questions
Do I need any AI experience to take this course?
None at all. Unit 1 starts from scratch, walks you through setting up your AI tools, and has you writing effective prompts within the first hour. The course is designed for event planners who have never used AI before.
Which AI tools will I use?
The course teaches techniques that work across ChatGPT, Claude, Gemini, and other major AI tools. A free account on any of these platforms is all you need. No paid subscriptions required.
Does this course cover corporate events, conferences, and social events?
Yes. The AI techniques apply to any type of event. Whether you plan corporate conferences, trade shows, galas, or private events, the prompts and workflows adapt to your specific event format and audience.
How long will it take me to finish?
Most students complete the course in 2 to 4 weeks, studying a few hours per week. The course is fully self-paced with no deadlines, and you keep lifetime access to all materials.
What if the course is not right for me?
Every course is backed by a 30-day money-back guarantee. If you don't see results, we'll refund your payment within one business day. No questions asked.
Will I get a certificate?
Yes. After completing the course, you take a short online exam. Pass it and you receive a Certificate of Completion from the Workplace AI Institute that you can share with employers or add to LinkedIn.
Earn Your Certificate
Next, you'll take a quick & easy online exam to earn your Certificate of Completion from the Workplace AI Institute.
- Take the exam online, at your own pace
- 99% pass rate with course preparation
- Share your certificate on LinkedIn
- Retake the exam if needed, at no cost
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Every course is backed by a 30-day money-back guarantee. If you don't see results, full refund. No questions asked.
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